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All 100 questions with answers

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  1. 1.
    Give an example of two strokes in the "explodents" group
    Show answer and explanation
    Answer: C —
    T,K
    In Pitman shorthand, the explodents (or plosives) include P, B, T, D, Ch, J, K, G.
    Report a mistake
  2. 2.
    The Halving principle is employed in phraseography to represent the words
    Show answer and explanation
    Answer: A —
    it, not, word and would
    The halving principle is used to add 't' or 'd' to a stroke, commonly used for these specific words in phraseography.
    Report a mistake
  3. 3.
    Which of the following consonants are called liquids?
    Show answer and explanation
    Answer: C —
    L,R
    In shorthand, the strokes L and R are classified as liquids.
    Report a mistake
  4. 4.
    A Union of two vowel sounds in one syllable is known as
    Show answer and explanation
    Answer: B —
    Diphthong
    A diphthong is a sound formed by the combination of two vowels in a single syllable.
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  5. 5.
    Frequently occurring words are represented in short hand by a single sign, these words are called
    Show answer and explanation
    Answer: D —
    Grammalogues
    Grammalogues are single signs used to represent frequently occurring words.
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  6. 6.
    Abbreviated "W" is used in the beginning: (i) Before "R" (Up and Down) when proceeded by a vowel (ii) Before "M" when not proceeded by a vowel (iii) Before "K" when not proceeded by a vowel
    Show answer and explanation
    Answer: D —
    (ii) and (iii) correct answers
    The abbreviated W is used before M and K when not preceded by a vowel.
    Report a mistake
  7. 7.
    The doubling principle is employed in phraseography for the indication of the words
    Show answer and explanation
    Answer: B —
    Their, there, dear and other
    The doubling principle is used to add 'tr', 'dr', or 'thr' to a stroke.
    Report a mistake
  8. 8.
    _________ is written on the right side of TDJ.
    Show answer and explanation
    Answer: B —
    Shun hook
    The 'shun' hook is written on the right side of straight strokes like T, D, and J.
    Report a mistake
  9. 9.
    The writing of two or more words together without lifting the pen is called
    Show answer and explanation
    Answer: D —
    Phraseography
    Phraseography is the technique of joining shorthand outlines together.
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  10. 10.
    The consonants M,N, NG are called
    Show answer and explanation
    Answer: A —
    Nasals
    M, N, and NG are produced through the nasal cavity, hence they are called nasals.
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  11. 11.
    Which statement is/are correct? (I) When standing alone stroke "L" is written downwards (II) Initial "L" is written downward when proceeded by a vowel (III) Medial "L" is generally written upwards
    Show answer and explanation
    Answer: B —
    II and III are correct answers
    Statements II and III correctly describe the rules for writing stroke 'L'.
    Report a mistake
  12. 12.
    Which is/are the correct statement? (i) All the double length up stroke are written through the line (ii) Doubling principle is not employed when a vowel follows final 'tr' or 'dr' etc (iii) The strokes 'L' is doubled for the addition of 'tr' only
    Show answer and explanation
    Answer: C —
    (ii) and (iii) are correct answers
    Statements (ii) and (iii) are correct regarding doubling principles.
    Report a mistake
  13. 13.
    Choose the correct statement/s: (I) When standing alone Right curves of Fr or Vr are used a if a vowel precede (II) When standing alone Left curves Fr or Vr are used if a vowel precede (III) Right curves FI and VI are used after straight up stokes
    Show answer and explanation
    Answer: A —
    II and III are correct answers
    Statements II and III are correct.
    Report a mistake
  14. 14.
    The hooked form of 'Ln' and 'Shn' joined to another stroke can be written
    Show answer and explanation
    Answer: C —
    upward or downward
    The hooked forms of 'Ln' and 'Shn' are flexible and can be written either upward or downward depending on the preceding stroke.
    Report a mistake
  15. 15.
    __________ are the combination of two vowel sounds, each being separately pronounced.
    Show answer and explanation
    Answer: A —
    Diphones
    Diphones represent the combination of two vowel sounds where each is pronounced separately.
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  16. 16.
    Halving a stroke indicates the addition of
    Show answer and explanation
    Answer: C —
    T or D
    In shorthand, halving a stroke is a principle used to indicate the addition of the sounds 'T' or 'D'.
    Report a mistake
  17. 17.
    Consonants are divided in to ________ classes.
    Show answer and explanation
    Answer: A —
    Six classes
    Consonants in shorthand are categorized into six distinct classes.
    Report a mistake
  18. 18.
    For the method of writing inter-section, stroke 'M' is employed to represent _______and ________ (i) Monster (ii) Mark (iii) Month (iv) Major
    Show answer and explanation
    Answer: D —
    (ii) and (iv) respectively
    In intersection shorthand, the stroke 'M' is used to represent 'Mark' and 'Major'.
    Report a mistake
  19. 19.
    The four diphthongs are
    Show answer and explanation
    Answer: C —
    I, OW, OI and U
    The four standard diphthongs in shorthand are I, OW, OI, and U.
    Report a mistake
  20. 20.
    Which is/are the correct statement? (i) Circle S is written inside the curved strokes (ii) The initial 'Z' sound is represented by stroke 'Z' (iii) The Circle 'S' is written with right motion when joined to straight strokes
    Show answer and explanation
    Answer: B —
    (i) and (ii) are correct answers
    Circle S is written inside curves, and the initial 'Z' sound is represented by the stroke 'Z'.
    Report a mistake
  21. 21.
    Contracted outlines are generally written ______ line.
    Show answer and explanation
    Answer: C —
    on the line
    Contracted outlines are typically written on the line in shorthand.
    Report a mistake
  22. 22.
    Initial 'R' is written ____________ when a vowel preceeds.
    Show answer and explanation
    Answer: A —
    Downward
    When a vowel precedes the initial 'R', it is written in the downward direction.
    Report a mistake
  23. 23.
    These are six short vowels represented by
    Show answer and explanation
    Answer: B —
    Light dot and light dash
    Short vowels in shorthand are represented by light dots and light dashes.
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  24. 24.
    The double consonants 'Shr' is always written
    Show answer and explanation
    Answer: B —
    Downward
    The double consonant 'Shr' is consistently written in the downward direction.
    Report a mistake
  25. 25.
    In what place I and OI are written
    Show answer and explanation
    Answer: C —
    First place
    The diphthongs I and OI are written in the first place.
    Report a mistake
  26. 26.
    In Mailing Department, Franking machine is used
    Show answer and explanation
    Answer: D —
    to print stamps on letters
    A franking machine is used to print postage stamps or impressions on letters.
    Report a mistake
  27. 27.
    Arrange properly the steps involved in outgoing mail handling procedure: (1) Referencing (2) Despatching (3) Preparation or production of letters (4) Signature on letters
    Show answer and explanation
    Answer: B —
    3, 4, 1, 2
    The correct sequence is: Preparation (3), Signature (4), Referencing (1), and Despatching (2).
    Report a mistake
  28. 28.
    Local mail of an urgent nature may be sent with the help of a
    Show answer and explanation
    Answer: D —
    Special messenger
    A special messenger is used for urgent local mail delivery.
    Report a mistake
  29. 29.
    Identify the ready guide to locate the file in an office
    Show answer and explanation
    Answer: B —
    Index
    An index serves as a ready guide to locate files within an office.
    Report a mistake
  30. 30.
    Under which classification of filing, files and documents are arranged according to the dates or time of their creation or receipt?
    Show answer and explanation
    Answer: B —
    Chronological
    Chronological filing arranges documents based on the date or time of creation/receipt.
    Report a mistake
  31. 31.
    Which of the following is used for oral communication?
    Show answer and explanation
    Answer: C —
    T elephone
    Telephone is a primary tool for oral communication.
    Report a mistake
  32. 32.
    Manager of Accounts department shares some information to the Manager of Sales Department. Identify the type of communication.
    Show answer and explanation
    Answer: D —
    Horizontal
    Communication between managers at the same level in different departments is horizontal communication.
    Report a mistake
  33. 33.
    Which of the following is not an element of communication process?
    Show answer and explanation
    Answer: A —
    Retrieval
    Retrieval is not a standard element of the communication process, which typically includes sender, encoding, message, channel, decoding, and receiver.
    Report a mistake
  34. 34.
    Find out the advantage of written communication:
    Show answer and explanation
    Answer: A —
    They serve as a permanent record for future reference
    Written communication provides a permanent record, which is a key advantage.
    Report a mistake
  35. 35.
    Grapevine is a term used in which type of Communication?
    Show answer and explanation
    Answer: D —
    Informal
    Grapevine refers to informal communication channels.
    Report a mistake
  36. 36.
    Which of the following is the commonly used salutation for a Demi-Official letter?
    Show answer and explanation
    Answer: B —
    Dear Mr. (Name)
    Demi-official letters commonly use 'Dear Mr. (Name)' as salutation.
    Report a mistake
  37. 37.
    The official record of discussions held and decisions taken at a meeting are
    Show answer and explanation
    Answer: A —
    Minutes
    Minutes are the official records of meeting discussions and decisions.
    Report a mistake
  38. 38.
    Banking correspondence happens
    Show answer and explanation
    Answer: C —
    Both 1 and 2
    Banking correspondence occurs between a bank and customers as well as between banks.
    Report a mistake
  39. 39.
    The subject line of a business letter should be
    Show answer and explanation
    Answer: A —
    Brief and clear
    The subject line should always be brief and clear.
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  40. 40.
    In a business letter, details of enclosures are mentioned in
    Show answer and explanation
    Answer: C —
    Left hand side below the signature
    Enclosures are noted on the left-hand side below the signature.
    Report a mistake
  41. 41.
    Collection letters are also called
    Show answer and explanation
    Answer: B —
    Dunning letter
    Collection letters are also referred to as dunning letters.
    Report a mistake
  42. 42.
    Which of the following reports will assist the management in taking decisions and evaluating the performance of the firm?
    Show answer and explanation
    Answer: C —
    Periodic reports
    Periodic reports assist management in decision-making and evaluating performance.
    Report a mistake
  43. 43.
    A letter written by a person or a business concern to another for the purpose of seeking information about business matters is known as
    Show answer and explanation
    Answer: B —
    Enquiry letter
    Enquiry letters seek information regarding business matters.
    Report a mistake
  44. 44.
    Purpose of correspondence
    Show answer and explanation
    Answer: D —
    All of the above
    All listed points are purposes of business correspondence.
    Report a mistake
  45. 45.
    A letter from the office of the Deputy Director of Education to The Controller of Public Examination is
    Show answer and explanation
    Answer: B —
    Official letter
    Inter-departmental or inter-office government communication is an official letter.
    Report a mistake
  46. 46.
    From the following, which statements are correct regarding the duties of Office Manager? (i) If an Office Manager has associates on the same level in other departments, he should co-operate with them. (ii) T o support and implement the policies of the top management is the first duty of an Office Manager. (iii) Office Manager is the connecting link between the top management and the subordinate staff.
    Show answer and explanation
    Answer: C —
    All of above (i, ii, iii)
    All listed statements correctly describe office manager duties.
    Report a mistake
  47. 47.
    Find the odd one out from the following: (i) Better lighting and ventilation (ii) Absence of Secrecy (iii) Economical (iv) Flexibility
    Show answer and explanation
    Answer: A —
    (ii)
    Absence of secrecy is a disadvantage (of open office layout), unlike the others which are advantages.
    Report a mistake
  48. 48.
    Find out which statement is wrong with regard to Direct Lighting. (i) In this lighting approximately 50 - 60 per cent of the light is directed downward to the working surface. (ii) Direct lighting makes use of some shade on, or reflector for the source of light. (iii) It provides a good intensity of light.
    Show answer and explanation
    Answer: A —
    Only (i)
    In direct lighting, a much higher percentage (usually 90-100%) of light is directed downwards, making statement (i) incorrect.
    Report a mistake
  49. 49.
    Identify the machine, based on the following information. (i) These machines are used to affix stamps on outward letters and envelops. (ii) This machine may be hired from the Posts and T elegraphs office under a licence. (iii) This machine marks the letter with the required denomination of the postage stamp.
    Show answer and explanation
    Answer: D —
    Franking Machine
    A franking machine is used to affix and stamp postage denominations under postal license.
    Report a mistake
  50. 50.
    Some points relating to Office Forms are given below: (a) Establishing Centralised Administration. (b) Preparation of Forms Register. (c) Listing of Office Routines. (d) Investigation and Analysis. (e) Printing and Reproduction. Identify these points relates to which of the following?
    Show answer and explanation
    Answer: B —
    Steps in forms control
    These are steps involved in forms control and management.
    Report a mistake
  51. 51.
    From the following information, identify the device mentioned in it. These devices are available on rent at certain major Post Offices. Any individual or firm may rent it from a post office, from which he or his messenger may collect his letters and parcels. This device is allocated a number, and any postal article bearing that number is placed into it.
    Show answer and explanation
    Answer: B —
    Post Box
    A Post Box is rented at post offices to collect mail addressed to its assigned number.
    Report a mistake
  52. 52.
    From the following, which statements are true regarding PIN Code? (i) The first digit of a PIN indicates the Zone. (ii) The second digit indicates the sub-zone. (iii) The third digit assigned to individual post offices with in the sorting district.
    Show answer and explanation
    Answer: C —
    Only (i, ii)
    Statements (i) and (ii) correctly define PIN code structure.
    Report a mistake
  53. 53.
    Identify the Postal Service based on the following information. (i) This a system in which one can order and receive the article through Post Office. (ii) The value of article is recovered by Post Office and a fees is charged by them as service charge.
    Show answer and explanation
    Answer: A —
    Value payable parcel
    Value Payable Parcel (VPP) allows collection of payment for goods through the post office.
    Report a mistake
  54. 54.
    Which statements are true in case of a Post Office Saving Bank Account? (i) Minimum balance to be maintained in a non-cheque facility account is INR 50. (ii) Cheque facility is available if an account is opened with INR 500. (iii) Interest earned is tax free up to INR 10,000 per year from Financial year 2012-13.
    Show answer and explanation
    Answer: D —
    All of the above (i, ii, iii)
    All given statements about post office savings bank accounts are correct.
    Report a mistake
  55. 55.
    The dimension of Meghdoot Post Card is
    Show answer and explanation
    Answer: A —
    14 cm × 9 cm (Length × Breadth)
    The dimensions of a Meghdoot postcard are 14 cm × 9 cm.
    Report a mistake
  56. 56.
    Which of the following statements are true in case of Secretary? (i) Secretary means one entrusted with secrets. (ii) The word 'Secretary' is derived from the Latin word 'Secretarius'. (iii) One who is employed to write or transact business for another person or society, a company or a public body.
    Show answer and explanation
    Answer: D —
    All of the above (i, ii, iii)
    All statements correctly define the origin and meaning of a secretary.
    Report a mistake
  57. 57.
    The functions of the Secretary of a Local Body include: (i) Preparation of minutes and reports. (ii) Execute agreements and contracts on behalf of the Local Body (iii) Control and co-ordinate the activities of the office (iv) Implementation of projects
    Show answer and explanation
    Answer: A —
    All of the above (i, ii, iii, iv)
    All listed functions fall under the responsibilities of a local body secretary.
    Report a mistake
  58. 58.
    Find the odd one out from the following: (i) Broad Vision (ii) Logical Thinking (iii) Computer Knowledge (iv) Optimistic
    Show answer and explanation
    Answer: C —
    (iii)
    Computer knowledge is a technical skill, whereas the others are general cognitive/personal qualities.
    Report a mistake
  59. 59.
    Which of the following is not correct with regard to the Social Qualities of Secretary? (i) Ability to organise and convene meetings. (ii) Maintain statutory and other records. (iii) Be in touch with some Professional Bodies (iv) Good Community partnership
    Show answer and explanation
    Answer: B —
    Only (ii)
    Maintaining statutory and other records is a technical/administrative duty, not a social quality.
    Report a mistake
  60. 60.
    Identify the person from the following hints: (i) An officer of the Indian Administrative Service (ii) An ex-officio secretary to the State Cabinet (iii) Act as principal advisor to the Chief Minister on a matters of State Administration
    Show answer and explanation
    Answer: A —
    Chief Secretary
    The Chief Secretary is the principal advisor to the CM and secretary to the state cabinet.
    Report a mistake
  61. 61.
    The first generation computers used
    Show answer and explanation
    Answer: A —
    Vacuum tubes
    First generation computers used vacuum tubes.
    Report a mistake
  62. 62.
    Integrated circuits were used in ________ generation computers.
    Show answer and explanation
    Answer: C —
    Third
    Integrated circuits (ICs) were introduced in third generation computers.
    Report a mistake
  63. 63.
    Which of the following is an optical storage?
    Show answer and explanation
    Answer: A —
    Compact Disc
    Compact Disc (CD) is an optical storage device.
    Report a mistake
  64. 64.
    CPU consists of _________ and __________
    Show answer and explanation
    Answer: D —
    All of the above
    CPU includes ALU, CU, and internal registers/cache.
    Report a mistake
  65. 65.
    __________ makes the data path for various components of the computer in between.
    Show answer and explanation
    Answer: A —
    Motherboard
    The motherboard provides the main data pathways (buses) between computer components.
    Report a mistake
  66. 66.
    _______ is the latest RAM technology.
    Show answer and explanation
    Answer: A —
    DDR5
    DDR5 is among the recent mainstream RAM technologies.
    Report a mistake
  67. 67.
    Cache memory has size upto few
    Show answer and explanation
    Answer: A —
    MB
    Cache memory capacity is typically measured in megabytes (MB).
    Report a mistake
  68. 68.
    Which has fastest response time?
    Show answer and explanation
    Answer: B —
    CPU register
    CPU registers have the fastest access/response time in a computer system.
    Report a mistake
  69. 69.
    ________ is a component of Windows OS that provides the ability to view and change system settings.
    Show answer and explanation
    Answer: B —
    Control Panel
    Control Panel allows users to view and modify Windows system settings.
    Report a mistake
  70. 70.
    ________ is a screen capture tool that allows taking screen shots of an open window in windows.
    Show answer and explanation
    Answer: A —
    Snipping tool
    Snipping tool is used for capturing screenshots in Windows.
    Report a mistake
  71. 71.
    The alignment settings in MS WORD control the _________ position of the paragraph text between the page margins.
    Show answer and explanation
    Answer: A —
    Horizontal
    Alignment controls horizontal positioning between margins.
    Report a mistake
  72. 72.
    A ________ defines the space between two document elements in MS WORD.
    Show answer and explanation
    Answer: A —
    tab stop
    A tab stop defines spacing or alignment points in word processing.
    Report a mistake
  73. 73.
    T o display or hide paragraph marks and other structural characters in MS Word, press
    Show answer and explanation
    Answer: A —
    Ctrl + Shift + 8
    Ctrl + Shift + 8 (or Ctrl + *) toggles paragraph marks.
    Report a mistake
  74. 74.
    T o start a new bulleted list in MS Word, enter an ________ at the beginning of a paragraph, and then press the Space bar or the T ab key before entering the list item text.
    Show answer and explanation
    Answer: A —
    Asterisk
    Entering an asterisk (*) starts an automatic bulleted list in MS Word.
    Report a mistake
  75. 75.
    T o remove character formatting in MS Word, press
    Show answer and explanation
    Answer: A —
    Ctrl + Space bar
    Ctrl + Spacebar clears manual character formatting.
    Report a mistake
  76. 76.
    ________ always shows the active cell address in MS Excel.
    Show answer and explanation
    Answer: B —
    Name box
    The Name Box displays the address of the currently active cell.
    Report a mistake
  77. 77.
    ________ is an advanced CONCAT function in MS Excel that can join text from multiple cells and even it can accept a delimiter.
    Show answer and explanation
    Answer: A —
    TEXTJOIN
    TEXTJOIN joins text with a specified delimiter.
    Report a mistake
  78. 78.
    _________ is a combination of columns and rows in MS Excel.
    Show answer and explanation
    Answer: B —
    Worksheet
    A worksheet is a grid of rows and columns.
    Report a mistake
  79. 79.
    By _______, we can get data from any source supported by MS Excel.
    Show answer and explanation
    Answer: C —
    Get and Transform
    Get and Transform (Power Query) enables data importing and transformation in Excel.
    Report a mistake
  80. 80.
    __________ is not a theme of MS Office.
    Show answer and explanation
    Answer: D —
    Blue
    Blue is not an official MS Office interface theme (Colorful, Dark Gray, Black, White are).
    Report a mistake
  81. 81.
    A __________ is a blank presentation in MS Powerpoint with a theme already applied to it.
    Show answer and explanation
    Answer: A —
    Design template
    A design template provides pre-formatted layouts and color schemes.
    Report a mistake
  82. 82.
    T o display a presentation in MS Powerpoint Slide Show view from the current side, press
    Show answer and explanation
    Answer: B —
    Shift + F5
    Shift + F5 starts slide show from the current slide.
    Report a mistake
  83. 83.
    We can switch between T ouch mode and Mouse mode in MS Powerpoint (the standard desktop app user interface) from the
    Show answer and explanation
    Answer: A —
    Quick Access T oolbar
    Touch/Mouse mode toggle can be added to the Quick Access Toolbar.
    Report a mistake
  84. 84.
    T o permanently redisplay the ribbon in MS Powerpoint, press
    Show answer and explanation
    Answer: B —
    Ctrl + F1
    Ctrl + F1 collapses or displays the ribbon.
    Report a mistake
  85. 85.
    What we have to type in the Run dialog box to open Powerpoint?
    Show answer and explanation
    Answer: D —
    Powerpnt
    'powerpnt' is the executable run command for PowerPoint.
    Report a mistake
  86. 86.
    What is the number of layers in the OSI model?
    Show answer and explanation
    Answer: C —
    7
    The OSI model consists of 7 layers.
    Report a mistake
  87. 87.
    What is the length of the IPv6 address?
    Show answer and explanation
    Answer: D —
    128
    IPv6 addresses are 128 bits long.
    Report a mistake
  88. 88.
    What is transformed using cipher algorithms?
    Show answer and explanation
    Answer: B —
    Plain text
    Cipher algorithms transform plain text into ciphertext.
    Report a mistake
  89. 89.
    ______ does not repliate or clone through an infection.
    Show answer and explanation
    Answer: B —
    Trojan
    A Trojan does not replicate itself through infection like viruses or worms.
    Report a mistake
  90. 90.
    FTP stands for
    Show answer and explanation
    Answer: C —
    File Transfer Protocol
    FTP stands for File Transfer Protocol.
    Report a mistake
  91. 91.
    Fill in the blank choosing the correct form of the verb: Last year we _______ to the cinema every Sunday.
    Show answer and explanation
    Answer: A —
    went
    Past simple tense 'went' is used for a habitual action in the past ('Last year').
    Report a mistake
  92. 92.
    Change into passive voice form: Close the door.
    Show answer and explanation
    Answer: C —
    Let the door be closed
    Imperative sentences in passive voice start with 'Let ... be ...'.
    Report a mistake
  93. 93.
    Fill in the blank with the correct word: I think it's time we __________ the subject of our marriage with our parents.
    Show answer and explanation
    Answer: C —
    broach
    'Broach' means to raise a sensitive or difficult subject for discussion.
    Report a mistake
  94. 94.
    Choose the correct word to fill in the blank: The ________ part of the book is very interesting.
    Show answer and explanation
    Answer: A —
    latter
    'Latter' refers to the second of two things or the second part of something.
    Report a mistake
  95. 95.
    Which of the following is correct?
    Show answer and explanation
    Answer: B —
    Neglected by all, the boy was found helpless.
    Option B avoids dangling modifiers by correctly placing 'the boy' immediately after the participial phrase.
    Report a mistake
  96. 96.
    He says, "I am clever". Change into reported Speech.
    Show answer and explanation
    Answer: D —
    He says that he is clever.
    Since the reporting verb is in the present tense ('says'), the verb tense inside quotation marks does not change.
    Report a mistake
  97. 97.
    Find out a one-word substitute for "a rest or a sleep taken after lunch, especially in hot countries".
    Show answer and explanation
    Answer: B —
    Siesta
    Siesta is an afternoon rest or nap.
    Report a mistake
  98. 98.
    The meaning of the idiom, "hit the sack" is
    Show answer and explanation
    Answer: A —
    go to sleep
    'Hit the sack' is an idiom meaning to go to bed or sleep.
    Report a mistake
  99. 99.
    Choose the correct preposition: He takes ______ his father.
    Show answer and explanation
    Answer: C —
    after
    'Take after' means to resemble a parent in appearance or character.
    Report a mistake
  100. 100.
    Choose the correctly spelt word:
    Show answer and explanation
    Answer: A —
    manoeuvre
    'Manoeuvre' is the correct spelling.
    Report a mistake

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